Meeting Notes 2011-09-09
Team members present: Dave, Jeff, Magy, Oliver, Stu, Dr. Beth
Whereabouts of Curt unknown all Friday. Aalyia was at the workshop in the morning but didn't return after lunch.
Code of Ethics – discussion and aggregation
What are your expectations for team behavior?
- Everybody acts like adults
- Everybody is treated equally regardless of roles / no favoritism
- Show up to meetings on time, or write an e-mail to the group in advance or otherwise communicate. Exceptions can be made for emergencies
- Respect for others' opinions
- Positive attitude
- Everybody should contribute; everybody should be involved
- Constructive criticism (plus-delta, no personal attacks)
How will you ensure balanced distribution of work?
- Raise concerns in team meetings, or it'll be assumed that you know what you're doing once the meeting breaks up.
- Use status updates with short explanations in meetings to make sure the other members know what you've been doing and how much you've been able to accomplish
How will you determine roles and responsibilities?
- Break down the tasks into key items, and have action items that can be assigned to different members to be completed
- Poll abilities and skillsets and assign roles
How will you honor the strengths of the individuals?
- Everybody should get a chance to contribute
- Try not to overlap tasks
How will you interact with your Guide?
- Keep her up to date on our progress regularly
How will you communicate with each other?
- Share contact info
- Communicate throughout the week by e-mail, with naming conventions so there's an easy way to search and access
- Meet in person as often as possible (hopefully at least once a week besides Friday)
- Have ME meetings and EE meetings; fill in the rest of the team on any results described
- In an emergency (or a personnel issue), text (especially Oliver and Stu)
How will you make decisions? (Consensus? Majority? Experts? RASCI?)
- Make sure everybody understands the decision being made
- Consensus with compromise, rather than majority
- Experts should be given more weight
What are the expectations for integrity or responsibility with assigned tasks?
- Don't do the bare minimum on a task just to get it done
- Do all you have agreed to do in a timely fashion
- Ask for help if you get stuck on a task, whether outside the team or inside (and be honest)
- Be able to adequately inform the other team members on what you did
How will you manage conflict if or when these expectations are NOT met?
- Whiffleball bats and nerf guns
- Emergency meetings, where everybody involved in the conflict has to attend
- Meet face-to-face, especially if electronic communication helped ignite the issue
- Be honest, we're all adults here (see #1)
- As a last resort, mediated anonymous conflict resolution. Writing concerns down and the like