P14029: Robotic Fish

Team Values and Norms

Table of Contents

Team Values & Norms

In addition to representing the Vision, Mission, and Values of RIT, our team has determined a set of guidelines and expectations for the benefit of the project and ourselves.

Expectations For Members

All members will demonstrate professionalism, be punctual and thorough, produce accurate and repeatable work, and be able to give and receive constructive criticism. Team members are expected to contribute to the project to the best of their ability, and when possible, complete deliverables before other assignments, insofar as to avoid delaying future work dependent on current deliverables. Lastly, each member is expected to keep the class and the project fun.

Roles And Responsibilities

Roles will be implemented in the form of leads for specific areas during weekly meetings, determined based on team members’ individual areas of expertise.

Balancing The Distribution Of Work

After designating leads for specific parts of the project, the list of action items will then be distributed amongst the team members. Though a lead will be primarily responsible for managing a particular aspect, other members will be asked to help as the workload shifts from one aspect to another. The project manager will ensure the equitable distribution of work amongst all members involved.

Honoring The Strength Of The Individual

Individual roles will be determined based on members’ skill areas. Though all members are expected to “get their feet wet” in all aspects of the project, tasks will generally be assigned to those proficient at that type of task.

Decisions By Consensus

For major decisions, the team will try to arrive at the best possible choice by consensus. The guidance of Mr. Lux or Dr. Lamkin-Kennard may be sought if needed. It was also reasoned that if a member has an idea he thinks worthy of pursuit, he may develop it enough to explain to the team so a decision can be made.

Team Member Communication

Team communication may be accomplished by several means including face-to-face, text messages, phone calls, email, and the team Google group. During meetings, the team will try to have each member speak before any one person has spoken on a topic more than twice, in an effort to seek input from all members.

Guide Communication

We will give Mr. Lux frequent updates in class and at weekly meetings, and seek feedback early and often.

Conflict Resolution

Should an issue arise that can’t be resolved internally, guidance will be sought from Mr. Lux and from the MSD managers if appropriate.

Continual Improvement

A Meeting Activity and Decision Log Form will be completed at the end of each team meeting, and following this, things that had a good or bad effect on team communication will be discussed, as well as any ideas for improvement.

Team Norms: Peer Assessment Rubric

Every team member will conduct a weekly peer assessment of their team-mates. The rubric below indicates how each team member will assess their peers. These 'Norms' reflect how each team member expects their peers to meet the team 'Values'. The entries in the table below represent a starting point, or example, typical of what other design teams have successfully employed in the past. Each team should modify or update their Norms each time the team Values are updated.

Accepted Norms of Performance: Peer Assessment Rubric
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Punctual The team member has had one or more unexcused absences or tardy arrivals to a scheduled team activity. The team member is not notifying others of conflicts with meeting times, or has allowed other committments to impede the member's duties to this team. The team member is detracting from the performance of the entire team. The team member has had one or more unexcused absences or tardy arrivals. The individual could and should have done a better job at notifying (in advance) a peer of the absence or tradiness. At the current time, the problem has not caused significant harm to the team, but this behavior needs to improve. It is not unusual for a team member to receive this rating a couple of times during the project. The team member was prompt and present at every team event this week, or any absences were excused in advance. If there was an unexcused absence or tardiness, then the team-mates agreed that the reason disclosed after the fact was indeed unavoidable. For example, a member is in a fender bender on the way to campus, and was unable to contact a team-mate about being late. The absent member caught up with a peer as soon as practical, and informed them of the problem. Not only is the team member always prompt and present, but the member clearly plans ahead for excused absences (such as job trips) and insures that the absence will not adversely affect the team's performance. The member notifies the team of heavy loads and external conflicts (such as exams in other classes) that COULD have an adverse impact on the team, and works with the peers on this team to make sure that the information flow from the member to and from the peers is smooth even in such cases.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Thorough The team member has not completed the task assigned, or has submitted a response that is clearly insufficient. The work will need to be re-done by another team member in order for the team to move forward. Some of the work may have been done, but it was incomplete. The team member is detracting from the performance of the entire team. The team member made some progress towards the task assigned, but not as much progress as should have been accomplished. The work may be done, but the other team member's have no way of checking the results, because the supporting documentation is incomplete. The team member is getting behind on the tasks that need to be completed. The team member needs to make up the missed work during the next evaluation period. The team member has made solid progress towards the task assigned. The task is complete, and is well done, though it may need some additional work and refinement to be fully complete. The assignment may be incomplete, but the team member has clearly made a good effort towards getting the task done. In retrospect, this task may have been too much for the member to do in the time allocated, so the fact that the task is not done yet is not due to lack of effort by the member. The task has been completed fully, and is in essentially finished form. The other team members can readily check the work submitted since the documentation is so clear. Not only is the work done, but everyone on the team recognizes that the task is complete with little or no need for additional effort.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Accurate The work completed by the team member is unacceptable and does not meet the basic standards of engineering work. Engineering principles were not applied, or were grossly mis-applied. Basic elements of the engineering task were overlooked. The work completed must be re-done completely. The work completed by the member contains many errors that must be corrected. While the basic approach to problem solving may be ok, the actual work completed needs to be largely re-done in order to be useful to the team. Some things were not done by the team member, that should have been obvious to complete. The work completed by the member contains a few errors that must be corrected. The basic approach to problem solving is good, and the errors are relatively minor and could be readily corrected through normal peer review and checking. The work was corrected through consultation with the team members or faculty guide. The team member completed the task with virtually no errors or omissions. The work was accurate, and can be easily scaled to other applications or tasks that the team may encounter.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Professional and Ethical The team member has committed plagiarism, falsified data, ignored their responsibility as an engineer. The team member may have behaved inappropriately at a team event, or in a manner that reflects adversely on the team. The members' actions may cause the entire team to fail. The team member has overlooked some references or consistently fails to cite sources and conduct individual tasks. The team member may have made some off-color remarks or been offensive to a team-mate or other individual. The team member needs to clean up his/her act. The team member behaves responsibly and fully documents sources and collaborators on all work. The team member is a role model for others, and behaves in a professional and ethical fashion even under very trying and difficult circumstances.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Committed The team member is a burden to the rest of the team. The team member is carrying less than their fair share of the work load. The team member is carrying their fair share of the workload. The team member is carrying more than their fair share of the workload.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Positive Attitute The team member is a detriment to team morale. The team member should try to be easier to get along with. The team member is generally positive and in a good mood. The team member brightens the room and always helps things run smoothly.

Peer Assessment Form

Every team member should complete a peer assessment form periodically. The member names fill in the rows along the left, and the Values in the columns across the top. Write the Norms of performance in each entry of the matrix.

Peer Assessment
Member Name Punctual Thorough Accurate Professional and Ethical Committed Attitude Overall
Member 1 Unsat. Needs Imp. Meets Exp. Exceeds Exp. Meets Exp. Meets Exp. Meets Exp.
Member 2
Member 3
Member 4

The team manager is responsible for providing feedback on the performance of all team members to the faculty guide. This information should be shared privately with the team members and with the faculty guide.