P14418: B9 Power Generation for Better Water Maker
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Team Values and Norms

Each team should prepare a list of values (expected behaviors) and norms (expected levels of performance measuring those behaviors) against which they will assess themselves and their peers. This listing should be compiled in the first week of senior design, preferably before the first workshop. As the project progresses, the team may wish to revisit these values and norms to address issues that arise, but may not have been predicted at the outset. The faculty recommend that the first draft document be prepared by the DPM manager, revised with the student team and the project initiation meeting, and reviewed every 5 weeks during the progres of the project. The document should not be revised too frequently (such as weekly).

Team Values

When considering the outcomes of this class, it is generally agreed upon that, although everyone would like an A, we are more concerned that we each have a good, defining experience with project design. We want to end the course with a solid prototype of which we can be proud, so we can use it as an example of our abilities. To this end, we have decided to be flexible in regards to arbitrary deadlines.

It is expected that all members will be open-minded and amicable. If a problem arises, it is expected that the members involved try to resolve the issue on their own, but otherwise a peer mediator will join the discussions and attempt to bring the members to an acceptable resolution.

When making decisions about the project, it is expected that the team will be able to come to a consensus. If a consensus cannot be reached, the members will present each case to the faculty guide, who will help to bring the team to consensus.

We will do much of our communication by email. It is thus important that emails are sent to the entire group rather than to individuals. It is also imperative that each team member is actively checking their emails.

Project deliverables will be worked on mostly through shared documents on Google Drive. Each member has access to these files and is expected to look through them periodically and as requested in order to keep everyone on the same page and to bring up concerns as quickly as possible.

Meetings will be scheduled with the aim to accommodate as many team members as possible. Due to the varied schedules of our members and the unique difficulties associated with part-time jobs, it is likely that not all members will be able to attend all meetings. It is expected, though, that members will make a great deal of effort to attend as many as possible.

Meeting notes will be taken at each meeting and uploaded to edge. Absent members are expected to review the notes and ask questions when necessary. They are expected to be responsible for assigned tasks the same as if they had been present.

Members should make all attempts to be on time to meetings. If one is running late, they should notify the other members.

Meetings will end with a list of action items. They will be assigned to team members and due dates will be given for completion.

In assigning tasks to members, it is expected that members will be open with their strengths and weaknesses. Using this information, it is hoped that each member will come away from each meeting with a task or two which seem reasonable and are fairly well-aligned with their strengths.

It is expected that assigned tasks will be completed on time and to the best of our ability. If a member finds themselves with too much to complete or with some extra time, they are encouraged to speak up and communicate with the team before the last minute. In this way, we can attempt to avoid situations where a needed task was not completed and another task is held up.

Team Norms: Peer Assessment Rubric

Every team member will conduct a weekly peer assessment of their team-mates. The rubric below indicates how each team member will assess their peers. These 'Norms' reflect how each team member expects their peers to meet the team 'Values'. The entries in the table below represent a starting point, or example, typical of what other design teams have successfully employed in the past. Each team should modify or update their Norms each time the team Values are updated.

Accepted Norms of Performance: Peer Assessment Rubric
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Punctual The team member has had one or more unexcused absences or tardy arrivals to a scheduled team activity. The team member is not notifying others of conflicts with meeting times, or has allowed other commitments to impede the member's duties to this team. The team member is detracting from the performance of the entire team. The team member has had one or more unexcused absences or tardy arrivals. The individual could and should have done a better job at notifying (in advance) a peer of the absence or tardiness. At the current time, the problem has not caused significant harm to the team, but this behavior needs to improve. It is not unusual for a team member to receive this rating a couple of times during the project. The team member was prompt and present at every team event this week, or any absences were excused in advance. If there was an unexcused absence or tardiness, then the team-mates agreed that the reason disclosed after the fact was indeed unavoidable. For example, a member is in a fender bender on the way to campus, and was unable to contact a team-mate about being late. The absent member caught up with a peer as soon as practical, and informed them of the problem. Not only is the team member always prompt and present, but the member clearly plans ahead for excused absences (such as job trips) and insures that the absence will not adversely affect the team's performance. The member notifies the team of heavy loads and external conflicts (such as exams in other classes) that COULD have an adverse impact on the team, and works with the peers on this team to make sure that the information flow from the member to and from the peers is smooth even in such cases.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Thorough The team member has not completed the task assigned, or has submitted a response that is clearly insufficient. The work will need to be re-done by another team member in order for the team to move forward. Some of the work may have been done, but it was incomplete. The team member is detracting from the performance of the entire team. The team member made some progress towards the task assigned, but not as much progress as should have been accomplished. The work may be done, but the other team member's have no way of checking the results, because the supporting documentation is incomplete. The team member is getting behind on the tasks that need to be completed. The team member needs to make up the missed work during the next evaluation period. The team member has made solid progress towards the task assigned. The task is complete, and is well done, though it may need some additional work and refinement to be fully complete. The assignment may be incomplete, but the team member has clearly made a good effort towards getting the task done. In retrospect, this task may have been too much for the member to do in the time allocated, so the fact that the task is not done yet is not due to lack of effort by the member. The task has been completed fully, and is in essentially finished form. The other team members can readily check the work submitted since the documentation is so clear. Not only is the work done, but everyone on the team recognizes that the task is complete with little or no need for additional effort.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Accurate The work completed by the team member is unacceptable and does not meet the basic standards of engineering work. Engineering principles were not applied, or were grossly mis-applied. Basic elements of the engineering task were overlooked. The work completed must be re-done completely. The work completed by the member contains many errors that must be corrected. While the basic approach to problem solving may be ok, the actual work completed needs to be largely re-done in order to be useful to the team. Some things were not done by the team member, that should have been obvious to complete. The work completed by the member contains a few errors that must be corrected. The basic approach to problem solving is good, and the errors are relatively minor and could be readily corrected through normal peer review and checking. The work was corrected through consultation with the team members or faculty guide. The team member completed the task with virtually no errors or omissions. The work was accurate, and can be easily scaled to other applications or tasks that the team may encounter.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Professional and Ethical The team member has committed plagiarism, falsified data, ignored their responsibility as an engineer. The team member may have behaved inappropriately at a team event, or in a manner that reflects adversely on the team. The members' actions may cause the entire team to fail. The team member has overlooked some references or consistently fails to cite sources and conduct individual tasks. The team member may have made some off-color remarks or been offensive to a team-mate or other individual. The team member needs to clean up his/her act. The team member behaves responsibly and fully documents sources and collaborators on all work. The team member is a role model for others, and behaves in a professional and ethical fashion even under very trying and difficult circumstances.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Committed The team member is a burden to the rest of the team. The team member is carrying less than their fair share of the work load. The team member is carrying their fair share of the workload. The team member is carrying more than their fair share of the workload.

Peer Assessment Form

Every team member should complete a peer assessment form periodically. The member names fill in the rows along the left, and the Values in the columns across the top. Write the Norms of performance in each entry of the matrix.

Peer Assessment
Member Name Punctual Thorough Accurate Professional and Ethical Committed Overall
Member 1 Unsat. Needs Imp. Meets Exp. Exceeds Exp. Meets Exp. Meets Exp.
Member 2
Member 3
Member 4
Member 5
Member 6

The team manager is responsible for providing feedback on the performance of all team members to the faculty guide. This information should be shared privately with the team members and with the faculty guide.

For the list of published peer reviews, go to Peer Assessments


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