P14419: High Tunnel
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Planning & Execution

Table of Contents

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Team Norms & Values

Treat each other with dignity and respect.

Keep an open mind at and be open to new ideas.

Team will practice full disclosure of intentions and plans.

Any debate will be settled by a majority or the decision will be given to the team 'expert'.

Support the team.

Be accountable and come prepared to a meeting. If something comes up be sure to keep the team in the loop.

It's okay to not know the answer to a question, we are all learning.

Project Plans & Schedules

Gantt Chart for MSDI

Gantt Chart for MSDI

Initial Gantt Chart for MSDII

Initial Gantt Chart for MSDII

Risk Assessment - At The End of MSD I

ID Risk Item Effect Cause Likelihood Severity Importance Action to Minimize Risk
1 Not enough available power through renewable means to regulate internal conditions. Would not be able to heat High Tunnel in the winter and therefore not be able to grow year round. Not being able to secure a way to collect renewable resource. 3 3 9 Conduct power analysis to determine needs
2 Cost out of budget Would not be able to complete prototype. Not choosing the right materials. 1 3 3 Do cost analysis and track material costs.
3 Theft of data equipment That we would not have the weather data to make accurate material selections. Not properly securing the equipment or hiding it. 1 2 2 Secure it. Put equipment in a different high tunnel.
4 Meeting deadlines Not completing the project on time. Schedule conflicts. 1 3 3 Know everyone schedule and set up specific times that work for everyone every week
5 Equipment selected to heat the high tunnel inadequate Temperature would fall below 40 degrees possibly killing off plant life Not properly testing feasibility and/or incorrect models. 2 3 6 Consult with experts on model adequacy and experimental designs.
6 Equipment selected to water the plants in the high tunnel does not have sufficient capacity Water from outside sources would need to be supplemented. Not properly modeling the amount of water needed. 2 1 2 Examine large samples of necessary past Rochester data and consult with horticulture experts on watering calculations.
7 Equipment selected(if selected) to supplement light to the plants is not sufficient Plants will weaken and stretch, possibly creating failed crops Not correctly calculating the lighting needs of the system. 2 3 6 Consult with experts on verify system needs.
8 Panel designs are not user friendly(too heavy, too big etc.) Changeovers become difficult or unreasonable. Customer needs not met. Incorrect selection of materials. 2 3 6 Employ use of ergonomic tools to assess system users' required constraints.
9 Prototype materials are not ordered in time Prototype will not be ready in time Ordering materials too late in the semester. 3 2 6 Check lead times on possible material choices now. Order before MSD I ends.
10 Not enough electrical engineering competence to build a functioning system Sensors or monitors may not function and high tunnel environment would not self regulate No one on our team with electrical engineering expertise. 2 1 2 Consult on our design with experts in the electrical engineering field
11 Division of team over equal but different system designs Team dysfunction and delay in the design process Different opinions over best system design. 3 1 3 Consult team norms and values document to determine design selection method.
12 Parts needed for system(water tank, etc.) are not available in required sizes or specifications System design may not be optimal Resource requirements to satisfy the project needs are large. 2 3 6 Look in to custom fab designs. Re-assess system needs. Consider alternative designs.
13 High tunnel can not handle new weight loads of design Tunnel collapse after implementation of design Incorrect structural analysis 2 3 6 Consult with technical experts for review of structural analysis
14 Not enough electrical engineering competence to build a functioning system Sensors or monitors may not function and high tunnel environment would not self regulate No-one on our team with electrical engineering expertise. 2 1 2 Consult on our design with experts in the electrical engineering field
15 Not all objectives met Unfulfilled customer wants Miscommunication and/or design constraints. 2 3 6 Continue with 3 week reviews and channels for communication with customer open.
16 Lack of correct environment for testing design Inability to provide data to backup design. Unexpected outcome not realized until too late. Season alignment with project scheduling 3 2 6 Conduct basic tests and experiments early before weather changes.
17 Project critical risk not identified Worst case is design failure. Non-iterative risk assessment 3 3 9 Consistently update and think about possible project risks
18 Price estimates change after initial creation Project may be underfunded at time of purchase Not checking pricing after we return for MSDII 2 3 4 Check pricing when we return in the fall and before purchase
19 Contractor pricing ends up under estimated Project goes over budget Inadequate information given to contractors 2 3 6 Review plans with contractors, allow for site visits for contractors
20 Bill of materials incomplete or does not meet real world system Project given to client incomplete Incorrect or incomplete analysis 2 3 6 Have all group members review designs and ask questions(inter-team design review)
21 Inaccurate information used in design Incorrect design parameters Sources providing incorrect information 3 3 9 Verify information independently or look for multiple sources for confirmation

Risk Assessment - MSD II

ID Risk Item Effect Cause Likelihood Severity Importance Action to Minimize Risk
1 Material Ordered Does Unsuitable Loss of time and money Lack of knowledge about product 1 3 3 Research Products and Find reviews
2 Shipping Costs prohibit panel purchase Cannot buy desired panels Custom crating policy 3 2 6 Choose different panel size on prototype
3 Testing Equipment - Cannot Acquire Delayed Testing to No Testing No thermocouples available 2 3 6 None
4 Testing Equipmet - Faulty Scraps current experiment - Delay Unknown 2 2 4 Attempt multiple runs - Regular equipmen checks - Spare batteries
5 Features in prototype insufficient to heat soil Fails to meet engineering requiremets Many 1 3 3 No slacking on design and minor details
6 Damage to prototype Loss of time and money to repair Third party causes damage 1 2 2 Store in safe area - ensure professors know why prototype is here
7 Unable to test lighting Unable to confirm lighting benefits Cannot obtain correctly sized light 2 2 4 Borrow ballast from Jan
8 MSD Paper not complete Poor Grade Lack of team Discipline 2 3 6 Use 'a little at a time' approach and work on it regularly
9 Poster Not Complete Poor Grade Lack of team Discipline 2 3 6 Use 'a little at a time' approach and work on it regularly
10 EDGE Website Not Updated Poor Grade Lack of team Discipline 3 3 9 Use 'a little at a time' approach and work on it regularly

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