P18542: Real Time Terrain Mapping
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Planning & Execution

Table of Contents

Intellectual Property Considerations

We decided as a team to release the work we complete during the course of this project. This will allow the technologies and processes to be available to future senior design teams and eventually to search and rescue operations for an affordable price.

Team Setup

As an unconventional senior design team made up entirely of electrical engineering students with a healthy dash of robotics and embedded software experience, we decided for a similarly unconventional team setup.

The team is primarily organized similar to an Agile software development team. Rather than assigning a hierarchy of team roles, we decided to take advantage of the small size. Large tasks are itemized into sufficiently small chunks of work such that we don't step on each others' toes. Over time, it will be more clear where everyone's interests and proficiencies lie.

Team Values and Norms

Team Values

The following core values are expected of all group members throughout the course of Senior Design.

Punctual

Each team member will be prompt and arrive at the team meetings on time. If an unexpected conflict comes up, the absent team member will notify at least one team-mate prior to the expected absence. An absent team-member should confirm that a team-mate has received their message (in person, voice mail, email, etc).

Thorough

Each team member will complete their tasks thoroughly and completely, so that the work does not have to be re-done by a peer on the team. If a member does not know how to complete a task, feels overwhelmed, or needs assistance then the member notifies peers, and seeks assistance either from a peer, the faculty guide, a faculty consultant, or another person.

Accurate

Each team member completes their work accurately and in a way that can be easily checked for accuracy by peers and the faculty guide. All work is fully documented and easy to follow.

Professionalism

Each team member gives credit where credit is due. All work completed includes citations to appropriate literature, or sources of assistance. If a team member has gotten assistance from a publication or individual, then that assistance or guidance is fully documented in the reports prepared. Each team member is honest and trustworthy in their dealings with their peers.

Committed

Each team member will contribute an equal share to the success of the project.

Communication

Each team member will answer other team members to the best of their ability in a timely manner.

Team Norms: Peer Assessment

Every team member will conduct a weekly peer assessment of their team-mates. The rubric below indicates how each team member will assess their peers. These 'Norms' reflect how each team member expects their peers to meet the team 'Values'.
Accepted Norms of Performance: Peer Assessment Rubric
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Punctual The team member has had one or more unexcused absences or tardy arrivals to a scheduled team activity. The team member is not notifying others of conflicts with meeting times, or has allowed other committments to impede the member's duties to this team. The team member is detracting from the performance of the entire team. The team member has had one or more unexcused absences or tardy arrivals. The individual could and should have done a better job at notifying (in advance) a peer of the absence or tradiness. At the current time, the problem has not caused significant harm to the team, but this behavior needs to improve. It is not unusual for a team member to receive this rating a couple of times during the project. The team member was prompt and present at every team event this week, or any absences were excused in advance. If there was an unexcused absence or tardiness, then the team-mates agreed that the reason disclosed after the fact was indeed unavoidable. For example, a member is in a fender bender on the way to campus, and was unable to contact a team-mate about being late. The absent member caught up with a peer as soon as practical, and informed them of the problem. Not only is the team member always prompt and present, but the member clearly plans ahead for excused absences (such as job trips) and insures that the absence will not adversely affect the team's performance. The member notifies the team of heavy loads and external conflicts (such as exams in other classes) that COULD have an adverse impact on the team, and works with the peers on this team to make sure that the information flow from the member to and from the peers is smooth even in such cases.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Thorough The team member has not completed the task assigned, or has submitted a response that is clearly insufficient. The work will need to be re-done by another team member in order for the team to move forward. Some of the work may have been done, but it was incomplete. The team member is detracting from the performance of the entire team. The team member made some progress towards the task assigned, but not as much progress as should have been accomplished. The work may be done, but the other team member's have no way of checking the results, because the supporting documentation is incomplete. The team member is getting behind on the tasks that need to be completed. The team member needs to make up the missed work during the next evaluation period. The team member has made solid progress towards the task assigned. The task is complete, and is well done, though it may need some additional work and refinement to be fully complete. The assignment may be incomplete, but the team member has clearly made a good effort towards getting the task done. In retrospect, this task may have been too much for the member to do in the time allocated, so the fact that the task is not done yet is not due to lack of effort by the member. The task has been completed fully, and is in essentially finished form. The other team members can readily check the work submitted since the documentation is so clear. Not only is the work done, but everyone on the team recognizes that the task is complete with little or no need for additional effort.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Accurate The work completed by the team member is unacceptable and does not meet the basic standards of engineering work. Engineering principles were not applied, or were grossly mis-applied. Basic elements of the engineering task were overlooked. The work completed must be re-done completely. The work completed by the member contains many errors that must be corrected. While the basic approach to problem solving may be ok, the actual work completed needs to be largely re-done in order to be useful to the team. Some things were not done by the team member, that should have been obvious to complete. The work completed by the member contains a few errors that must be corrected. The basic approach to problem solving is good, and the errors are relatively minor and could be readily corrected through normal peer review and checking. The work was corrected through consultation with the team members or faculty guide. The team member completed the task with virtually no errors or omissions. The work was accurate, and can be easily scaled to other applications or tasks that the team may encounter.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Professionalism The team member has committed plagiarism, falsified data, ignored their responsibility as an engineer. The team member may have behaved inappropriately at a team event, or in a manner that reflects adversely on the team. The members' actions may cause the entire team to fail. The team member has overlooked some references or consistently fails to cite sources and conduct individual tasks. The team member may have made some off-color remarks or been offensive to a team-mate or other individual. The team member needs to clean up his/her act. The team member behaves responsibly and fully documents sources and collaborators on all work. The team member is a role model for others, and behaves in a professional and ethical fashion even under very trying and difficult circumstances.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Committed The team member is a burden to the rest of the team. The team member is carrying less than their fair share of the work load. The team member is carrying their fair share of the workload. The team member is carrying more than their fair share of the workload.
Value Unsatisfactory Needs Improvement Meets Expectations Exceeds Expectations
Communication The team member never is up to speed and does not inform others of their progress. The team member usually does not stay/keep people informed. The team member is up to date with team knowledge. The team member informs others when critical tasks are completed.

Purpose

Values and Norms are updated to provide a reference during peer evaluations in order to identify potential issues early so they can be addressed.

Addressing Issues

If a member receives very low scores on the peer evaluations, the team should address the issue during a meeting and discuss the importance of the value and the norm required of each member.

Project Plans & Schedules

Gantt Chart

Gantt Chart

Risk Assessment and Growth Curves

Risk Assessment

Risk Assessment

Communication

Our team uses a number of platforms for communicating project-related information. These include:

Project Reviews

Preparation, notes and actions, etc. Refer to Gate Reviews page, as well.

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