P18711: MSD Team Assignment Process Improvement
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Detailed Design

Table of Contents

Team Vision for Detailed Design Phase

Our team was able to meet with various subject matter experts throughout this phase including Dr. Ohland from CATME, and representatives from UT Dallas who operate with a similar assignment process. The discipline specific skills were updated with the help of the Department Leads and the integration of SIS was confirmed with API representatives.

With this information, the data for the assignment system was standardized and the assignment algorithm was improved.

Team Picture

Team Picture

Prototyping, Engineering Analysis

Updated Skills List

The current skills were reviewed with the Department Leads to ensure the lists were up to date. The following tables reflect the updated skills divided into Core Knowledge and Elective Knowledge as previous. The Elective Knowledge column will be the skills that are included in the survey for students to identify what additional skills they have. All of these skills will be included on the revised version of the PRP for authors and Department Leads to select from for each project.

The skills related to certain software programs have been separated out and included under Software Skills. Students will be able to identify their level of proficiency of each software. The software or type of software (statistical, computer aided drafting, programming language) that is needed will be also identified on the project PRPs.

BME Skills

BME Skills

CE Skills

CE Skills

EE Skills

EE Skills

ISE Skills

ISE Skills

ME Skills

ME Skills

Software Skills

Software Skills

Updated Interests

The following project characteristics have been identified to be used to categorize project PRPs and inquire about student interests on projects through the survey.
Interests

Interests

Design and Flowcharts

PRP Information Standardization Updates

The Google Sheet that will be used to collect project information has been updated to include all necessary project information. The following sheet was filled in with a few example projects to demonstrate what information will be inputted.

The data that is required for this file includes:

Input File

Input File

public/Updated Output File

public/Updated Output File

Example Score Calculations

The following images represent an example of connecting every student to every project and calculating a "score" which is a measure of how well a student matches to a certain project.

The data from the projects will be collected from the Google Sheets that is filled out by the Department Leads and Beth. The student data will be collected from the student survey and if the students do not fill out the survey, the available information will be pulled from SIS.

A formula is made up of the weights noted in blue and the constraints explained in yellow. The score of each weight can be easily modified to change the importance of their corresponding constraints. If any of the binary constrains are violated, then the score of a student on a project will be zero and that student will not be assigned to that project. These scores will be higher as the similarities between the projects and the students increase.

Projects Data Example

Projects Data Example

Students Data Example

Students Data Example

Formula Example

Formula Example

Formula Example Details

Formula Example Details

Risk Assessment

The team was able to mitigate the severity of a few risks during this phase and reduce the overall risk score. A timeline of the risk score over the four phases of MSD I can be found on the Planning & Execution page.

The updated risk matrix can aslo be found on the Planning & Execution page.

Risk Management

Risk Management

Design Review Materials

Meeting Date: 12/11/17 4:00-5:00pm

Location: MSD Floor

Attendees:

Agenda:

Meeting Notes: to be recorded in the team's OneNote documents

Slide Deck: Detailed Design Review Presentation

Plans for next phase


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