P19127: XHab Deployable Crew Lock Structure

Planning & Execution

Table of Contents

Intellectual Property Considerations

The intent of this project is to keep as much information publicly available as possible. Once completed, the aim of the project is to generate notoriety for Rochester Institute of Technology in the realm of deep space technology, and to keep the design open source and accessible to any research groups, engineers, etc. that wish to create similar projects in the future.

Team Setup

The team collectively discussed each member's co-op, in-class, and out-of class experiences, highlighting strengths and weaknesses throughout the discussion. The specific roles each team member was assigned are not exclusive, as teamwork necessitates cooperative effort. In light of the aforementioned, every team member is held responsible for knowing what each role is responsible for, so that the tasks for each role can be done by any team member in the event of an emergency.

The following is a table of team members, their key strengths, and their role within the team.

Member Key Strengths Role
Brandon Lau Rapid prototyping, CAD, ergonomics, and conceptual design Industrial Designer
Jake Van Cuyck Circuit design, electrical component selection, and excellent jokes Electrical Engineer and Morale Officer
James Grace FEA, CAD, and facilitating team discussions Co-Team Lead and Mechanical Engineer
Justin Law Public speaking, leadership, and design for manufacture Team Leader and Mechanical Engineer
Ethan Griswold Organic design, researching, and human factors Finance / Purchasing and Biomedical Engineer
Michael Garcia CAD, mechanical design, and aerospace systems Scribe and Mechanical Engineer
Matty Putnam Organization and project management Planner and Industrial Engineering
Tajbid Rahman System integration, circuit design, and wiring Electrical Engineering Specialist

Notable limitations of our team's skill pool include little precision manufacturing capabilities and little Space and Aerospace systems knowledge.

Team Values and Norms

Team values and norms were collectively generated by the group in an open discussion, and can be viewed below. When team members feel that violations of the team norms are being made, they will first and foremost discuss the issues with each other before bringing the problems to an outside source such as the team guide or instructors.


Team members will show up within ten minutes of agreed upon start times, or ten minutes prior for design reviews. Members should give reasonable notice, within the ten minute window, for any tardiness, and as far-out as possible for upcoming absences.


Honesty is the foundation a strong team. All members are expected to display a strong moral character. Lying, cheating, or stealing will not be tolerated.

Clear and Consistent Communication

All team members will check messages and emails at least once a day, and are expected to respond within one day of receiving a communication from another member. Communication will be clear, so that all members can understand the content. Communication with people outside of the team will be clear and professional. Team members sending any emails to stakeholders or subject matter experts will CC team members.

Constructive Discussions

Discussions about the project or team performance will be constructive and civil in nature. At no point will anyone make any comments in malice towards an individual or group. Any problems with the project or the team will always be followed up with at least one suggested solution so that the discussion can continue towards an agreed upon resolution. If a team member is speaking, the rest of the members will try not to interrupt them.

Change Management

Below is a flow chart on how the team will handle change management when it comes to different aspects of this project. The specific change management document will be updated and uploaded phase by phase.
Change Management Flow Chart

Change Management Flow Chart

Risk Assessment and Growth Curves

Below are our Technical, Resource, Safety, and Environmental Risk Tables. The Risk Matrices and Excel file can be found on the "Home" page under "Work Breakdown: By Topic."
Technical Risks Table

Technical Risks Table

Resource Risks Table

Resource Risks Table

Safety Risks Table

Safety Risks Table

Environmental Risks Table

Environmental Risks Table

Team Resources

The chart below contains the group's contacts and advisers with their skills. The order of the resources are in the order in which they were approached by the group for assistance.

Resource Resource Description
Dr. Kathleen Lamkin-Kennard Our faculty guide, customer, and deployable-soft structures experience
Russell Phelps Our MSD guide and experienced project and design engineer
Lorianne Resch Industrial Design adjunct professor and expert in soft materials
Andrew Stephans Human factors, spacecraft Layout, and spacesuit docking design for NASA
Dr. Cory Stiehl Systems engineering for advanced life support systems for manned space program at NASA
Scott Stephens Contracting Lead for NASA
Michael Buffalin IV Director at The Construct @ RIT

Peer Reviews

Starting Date Ending Date Peer Review Notes Last Updated
August 2018 September 2018 Peer Evaluation - Problem Definition Phase 09/17/2018
September 2018 October 2018 Peer Evaluation - Systems Level Design Phase 10/17/2018
October 2018 November 2018 Peer Evaluation - Preliminary Detailed Design Phase 11/12/2018
November 2018 December 2018 Peer Evaluation - Detailed Design Phase 12/10/2018
January 2019 January 2019 Peer Evaluation - Build & Test Prep Phase 1/23/2019
January 2019 February 2019 Peer Evaluation - Subsystem Build and Test Phase 2/25/2019
February 2019 March 2019 Peer Evaluation - Integrated System Build and Test Phase 4/1/2019
March 2019 April 2019 Peer Evaluation - Customer Handoff and Final Documentation 4/29/2019

Team Communication and Meeting Minutes

Communication Expectations

Meeting Minutes

Starting Date Ending Date Meeting Notes Last Updated
August 2018 May 2019 Communication and Meeting Minutes 4/1/2019

Master Schedule

Below is the Master Gantt Chart for the team. It is a work in progress and will be updated once a phase. The Excel file can be found on the "Home" page under "Work Breakdown: By Topic."
Master Schedule - MSD I

Master Schedule - MSD I

Master Schedule - MSD II

Master Schedule - MSD II

Project Reviews

Starting Date Ending Date Phase EDGE Page Link Meeting Notes
August 2018 September 2018 Phase 1 - Problem Definition Problem Definition Design Review Notes - Problem Definition Phase
September 2018 October 2018 Phase 2 - Systems Design Systems Design Design Review Notes - Systems Level Design Phase
October 2018 November 2018 Phase 3 - Preliminary Detailed Design Preliminary Detailed Design Design Review Notes - Preliminary Detailed Design Phase
November 2018 December 2018 Phase 4 - Detailed Design Detailed Design Design Review Notes - Detailed Design Phase
January 2019 January 2019 Phase 5 - Build & Test Prep Build & Test Prep Design Review Notes - Build and Test Prep
January 2019 February 2019 Phase 6 - Subsystem Build & Test Subsystem Build & Test Design Review Notes - Subsystem Build and Test
February 2019 March 2019 Phase 7 - Integrated System Build & Test Integrated System Build & Test Design Review Notes - Integrated System Build and Test

Review Materials

Home | Planning & Execution | Imagine RIT

Problem Definition | Systems Design | Preliminary Detailed Design | Detailed Design

Build & Test Prep | Subsystem Build & Test | Integrated System Build & Test | Customer Handoff & Final Project Documentation