Team Vision for Detailed Design Phase
Main bullet is what we planned to or wanted to accomplish
Sub-bullet is the action(s) we took to accomplish these goals
- Continue to utilize the physical replenishment board
with 5 new categories
- We reworded and sent out new instructions to the employees, changed the monitored categories by changing labels on the board, and continued to conduct checks to see if the board was being utilized as desired (re-worded instructions were not successful, employees were still confused on how to use the board)
- Determine how much shelf space each of the categories
- We measured the room, as well as the available shelf space, and created a dimensionally accurate layout of the room. We used this to determine how much shelf space should be allocated for each category.
- Reorganize the shelving
- We reorganized the shelving in the customer shopping room to reflect the new 17 categories. In doing this, we created new labels and relabeled the shelving. In doing this, we were able to free up a significant amount of space and improved visual management
- Continue working on/improving the IMS
- Buttons were added to the “Receiving” Tab to denote whether receipts were a product of a donation or a purchase
- A “Report Generation” Tab was created and will allow management to be able to produce time-based reports and see what was taken by customers and what was added to the inventory
Progress ReportThe team tracks our progress using Trello where we are able to assign ownership to various tasks. Trello is also able to track what has been completed and what will need to be completed in the future. The second part of each statement above in the Team Vision shows the progress that was made during this phase.
Prototyping, Engineering Analysis, SimulationTo test the IMS, we developed 3 scenarios that may occur when a staff member is using the system.
The scenarios include:
• Customer checkout time
• Customer checkout time while employee references category table that explains which food items goes into which category
• Customer checkout time for an employee who is unfamiliar with the system
Below are some iterations of the time studies conducted:
As we continue experimentation with the replenishment board, we are seeking to determine its usefulness. The team updated the Replenishment Board with the 5 most demanded categories by customers and reworded the employee instructions.
Below is a picture of the updated Replenishment Board along with some changes:
Drawings, Schematics, Flow Charts, Simulations
Categorized Customer Shelving This phase we set out to categorize customer shelving as a stepping stone toward implementing our Inventory Management System.
When deciding how to reorganize the customer shelving, it is very important to have an accurate layout of the room. This includes making sure we account for all of the available shelving space, as well as accurately accounting for all the dead and unusable space. It is also important to have accurate measurements of the room and shelving, as well as the size of the items that will be going on the shelves in order to make sure there will be room for everything.
Next, we determined how much shelf space each category is using, and how much we plan to use:
The team then grouped the categories to assist in deciding where it makes sense to put each category on the shelves:
After the planning was completed, it was time to implement categorized shelving:
Digital Inventory Management System (IMS) Changes Below is the cover page the staff will be using during customer checkout. Nothing was changed this phase but we did outline some future potential changes:
This is a revamped version of the Receiving Worksheet. Some changes included adding a purchased and donated toggle, along with the name of the donor:
The Inventory Tracker was moved to its own worksheet to avoid accidental changes during staff use on the cover page:
The logs were updated to reflect the changes made above on the other worksheets:
The newest addition to the Digital IMS is the Report Generation Worksheet. This tab will be used to generate data driven reports between two dates using the logs shown above:
Bill of Material (BOM)
The team has still not purchased anything up to this point. Potential purchases may include:
- Bins needed for the 2 bin kanban system
- New shelves that will not bow
- Camera to monitor the replenishment board
- Potential cloud system for inventory management
After doing initial research, none of these potential purchases would put us over budget. However, the team will continue to monitor while moving forward.
Test PlansThe team has continued to develop test plans. Next phase we will begin testing.
Below is an overview of the test plans that have been set up:
Click Here to download the test plans document.
Design and FlowchartsAll material related to designs and flowcharts are in the 'Drawings, Schematics, Flow Charts, Simulations' section above.
Risk AssessmentThe team has continued to re-evaluate risks associated with our project.
For a complete list of risks which we have compiled thus far, please visit: Risk Management