P20652: 3D Concrete Printer

Planning & Execution

Table of Contents

1 Intellectual Property Considerations
2 Team Setup
- 2.1 Brief Role Descriptions
3 Team Values and Norms
4 Project Plans & Schedules
5 Risk Assessment and Growth Curves
6 Meeting Minutes, Notes, & Actions
7 Peer Reviews
8 Communication
9 Project Reviews

Intellectual Property Considerations

As this is a new MSD project, there is currently no generated intellectual property (IP) and the customer has no IP requirements. If a patentable advancement is made during the course of this project, the idea of a patent will be explored by the team. All ideas potentially considered IP will be kept private.

Team Setup

To provide team-wide organization and personal accountability, project roles were selected. Detailed descriptions of each role can be found in the file linked here.

Brief Role Descriptions

Project Co-Managers: The Project Managers are the bonding agent to the concrete that is our group. If our skills and contributions as individuals and as sub-teams are the aggregate, then the Managers are the cement that makes sure that all of our strengths are supporting the load that is this project.
Documentation Master: Responsible for ensuring that documentation is up-to-date and consistent between documents. Ensures clean/organized file structures and naming standards. Other members should still add information (preferably abiding to an established file structure/naming convention to make it more efficient).
Team Mediator: Monitors and manages conflict and conflict resolution scenarios. Disputes that are serious enough to last more than one class week, or adversely affect team dynamics and performance should be mediated. The Mediator is not responsible for the behavior of other members. The Mediator is responsible for identifying conflict and sharing conflict resolution skills with conflicted members. If there is conflict or confusion between the team and a guide or the client, they should search for a fair, respectful, and efficient resolution.
Team Facilitator: Manages and facilitates (to make easier) the weekly schedule so that each member is aware of due dates, deliverables, and tasks. Coordinates with the Co-Manager to describe the monthly schedule and the Agenda.
Communicator: Serves to connect the team/project to the client (Sarah), the guide (Bill), the RIT faculty (Dr. DeBartolo), and the community. After role assignment, all communication between the client and the team should be made through only the Project Managers or the Communicator - unless with the permission of the Communicator. They must ensure the team and client communicate effectively, and respectfully.
Purchaser: Understands how to use our budget. After a team decision and with permission from the project manager, the Purchaser uses the project budget to purchase the supplies.
Systems Engineer: Presents the electrical, mechanical, and computer systems teams with assistance in integrating their subsystems into the overall machine and in interfacing their subsystems with the subsystems of the other two teams. Tasks may include: facilitating meetings and communication between teams, providing relative or requested information from one team to another (information about electrical designs to the mechanical team etc.)

Team Values and Norms

Value	Needs Improvement	Meets Expectations	Exceeds Expectations
Timeliness	Not showing up to meetings.	Showing up to class and outside meetings.	Showing up to all meetings ready to work.
Complete Work	All work is not done.	Arriving with your work done.	Work is completed carefully and adds input to others work.
Realistic Tasking	Taking on too many responsibilities.	Be upfront and honest about what you can and cannot do.	If help is needed, ask and continue to follow up with help and suggestions.
Commitment	Does not make consistent effort.	Contributes to meetings.	Participates and provides input in most conversations.
Progressive Meetings	Not knowing what we are meeting about.	Keeping on task, not disrupting the flow.	Goal-oriented and focused meetings.
Resolving Conflicts	Mediator is not notified.	Mediator is told, and a solution is near.	Conflict resolved without mediator's intervention.

Project Plans & Schedules

An Excel spreadsheet was created for project management. A Gantt chart template was used. A small sample of the Gantt chart is shown below. The full Gantt chart can be found in the Excel spreadsheet.

Example: concRIT Gantt Chart Photo

Risk Assessment and Growth Curves

An Excel spreadsheet was created for project management. In this document, risks are documented and plans are made to mitigate their impact on the project outcome. A small sample of the risk management document can be found in the picture below. The full Risk Management document can be found here.

Example: concRIT Risk Management Chart Photo

Meeting Minutes, Notes, & Actions

Planning and task delegation occurs through ClickUp, a project management software. Collaborative work is done on google drive and final versions of each document are uploaded to EDGE for display and presentation.

Peer Reviews

No peer reviews have currently been completed. A peer review will be completed after the Problem Definition Meeting on Thursday 9/12/2019.

Communication

Nick Claver (nvc2527@rit.edu) is the customer person of contact as determined by our role selection process. Communication will occur as needed. All emails of team importance will be CC'ed to all team members to ensure clear communication.

Within-team communication occurs through GroupMe with additional meetings (outside of class time) being scheduled on an "as needed" basis.