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Planning & Execution

Table of Contents 1 Intellectual Property Considerations 2 Team Setup 3 Team Values and Norms 4 Project Plans & Schedules 4.1 Problem Definition Phase Schedule 5 Risk Assessment and Growth Curves 5.1 Purpose 6 Other Team Resources 7 Meeting Minutes, Notes, & Actions 8 Peer Reviews 8.1 Purpose 8.2 Problem Definition Phase Peer Review 8.3 Systems Level Design Peer Review 8.4 Peer Review Trends 9 Communication 10 Project Reviews

Intellectual Property Considerations

Following the completion of a successful final product, we will assign ownership of the product to our customer and sponsor, Marcos Esterman, for continued refinement of the project in future iterations of MSD.

Team Setup

Role	Name	Major	Description
Project Manager	Caleb Wheelock	IE	Maintains documents, ensures team meets objectives, and coordinates scheduling and risk management
Facilitator	Melissa Grace Valdez	BME	Coordinate peer evaluations, ensure adequate cooperation between team members, and maintain efficiency
Communications	Thomas Kraemer	ME	POC between team, guide, customer, and design review attendees
Systems Engineer/Purchasing	Jacky Ren	EE	Design & innovate existing sensor system. Purchase materials & reduce cost
Lead Engineer	Keshab Bhattarai	ME	Tracking Engineering Requirements. Interface requirements between sub-systems
Lead Technician	Armand Laury	CE	Maintain EDGE and SVN

Team Values and Norms

Project Plans & Schedules

Problem Definition Phase Schedule

A working document of the schedule can be found here.

Risk Assessment and Growth Curves

Purpose

1. Facilitate anticipation, avoidance, abatement and accommodation of problems.
2. Assess team process capability to drive risk importance total to zero by project end.

The working document for risk management can be found here

Other Team Resources

An outline of the team's change management system can be found below:

The working document for change management can be found here.

Your team may have other resource requirements. With your customer and guide, your team should identify:

• Planned meeting space (default is MSD Design Center)
• Planned build & test space (e.g., Design Center, EE Senior Design Lab, CE Projects Lab, ME Machine Shop, Brinkman Lab, other faculty lab on campus, onsite at customer location, etc.)
• Any RIT or customer safety training required to use the space.
  • RIT Training may include, for example: lab/studio safety, fire safety, laser safety, hazardous waste management, radiation safety, gas cylinder training, shop safety
  • Full list of available RIT courses is available here. If you have an external customer, they may require additional training.

Meeting Minutes, Notes, & Actions

• Problem Definition Meeting Minutes

Peer Reviews

Purpose

Provide feedback that enables improvements in effectiveness and efficiency of individuals and the whole team.

Problem Definition Phase Peer Review

The working document for this phase of peer evaluations can be found here.

Systems Level Design Peer Review

The working document for this phase of peer evaluations can be found here.

Peer Review Trends

The working document for this phase of peer evaluations can be found here.

Communication

Customer Information

• Dr. Marcos Esterman
  • Preferred method of contact
    • Email: mxeeie@rit.edu
    • In Person: Office
    • Frequency: Weekly meetings Thursday 4pm in MSD main area or as needed

Team to Customer Communication

• Communications Lead: Thomas Kraemer
  • Email: txk6268@rit.edu
• Expectations:
  • All team members will be included on all emails with the customer

Internal Communication

• Methods
  • Email
  • GroupMe

• Expectations for when to include Guide
  • The guide will be included on every email with the customer.
  • The guide will be sent weekly progress updates as well as completion of any specific task.

• Expectations for internal team emails
  • All group members will be included on all emails regarding the project. Same goes for messaging via GroupMe.

Project Reviews

Gate review materials can be found here: Gate Reviews

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